Telecommuting is now a norm globally. In the current scenario, some employees wish to work remotely at least a few days a week. The competition and requirements of the right remote team are increasing, which affects other companies too.
Many companies are now hiring and building remote teams effectively. There are no restrictions because the talent pool is quite wide. Companies have the leverage to reduce operational costs and hire foreign talent significantly at the same time.
Remote work practice doesn’t mean that the candidate has to work from home, but it allows them to work across time zones and continents. Some organizations don’t even know how to manage remote employee’s work efficiently and effectively.
There is a huge possibility that it hampers productivity or the project fails. Following are the tips that will help you bring maximum productivity and collaboration to your remote team.
Set Expectations in the Beginning
Start implementing your plans/strategy by reviewing the basics, providing guidelines, and set boundaries. It is the most important thing to do when you start working on a project with remote workers. You must also clear your expected performance goals, milestones, priorities, and much more.
Before setting expectations, check the availability of every team member and make sure you’re available to assist them at the same time. Like a regular in-office environment, managers of a remote team must always remain updated concerning staffing or policy changes. They can suggest some tips regarding work and its successful delivery.
Create an Effective Strategy for Communicate
Old days are gone when workflow effects due to geographical distance. In the old-traditional workflow, we were unable to communicate with each other. Now the advanced technology around the world makes communication easier than ever. Managers can manage a remote team and start virtual meetings within a few seconds.
Indeed, it’s not easy to work smoothly with a remote team. Sometimes both manager and worker fail to understand each other’s tone of voice. Build a robust communication strategy; this will allow you to stay on the same page while working on a project. Here are some guidelines that you can adopt:
Try to engage with your remote employees at least once a day.
Use multiple channels or software like Zoom, Slack, and Skype to communicate. They all will deliver messages quickly and work wonderfully for you. You can run presentations, arrange video-conferences, and brainstorm smoothly.
Schedule bi-monthly or weekly voice and video calls with your remote team. You can discuss blockers and workflows or highlight the goals of the project. A constant engagement and interaction will allow you to manage a team efficiently. On the other side, employees will feel connected and heard.
Use Cloud-Based Project Management Tools
When remote workers face difficulty finding or downloading relevant documents, it means that your system isn’t in place. This scenario can also occur when the manager fails to address the basics and due tasks. To make a smooth workflow system, why not implement project management and task-tracking tools.
A cloud-based project management system is necessary for a company to monitor remote team’s productivity and performance. Through a project management system, you can monitor, plan, and collaborate on a project’s different stages. You can also use a network tool to connect and grow.
Moreover, you can fully-integrate, customize, track tasks, and store files with a task or project management system. Managers can gain leverage from this tool and manage their remote team smoothly. Another key benefit of a project management system is that you don’t have to organize the work or task for every employee.
No need to use planners or sticky notes; you will always have a backup system on the cloud with simple access. When you’re reviewing your employee’s work reports weekly, all you need is to have a look at their progress and task. Honestly, it’s that simple and convenient!
When you’re working with remote workers, it’s simple to keep them unaware of the bigger picture. Working in a different time zone and location means they might not have updates regarding the office or company’s activities and vice versa.
However, remote employees often look to their supervisor and managers to work or behave in a work setting. When you’re honest and open about your work, the other person will do the same. So, practice transparency and implement it at every stage.
It’s a part of your remote culture; you’ll gain the trust of your co-workers. Ensure they don’t hesitate to ask questions, give feedback, or have concerns regarding remote work policies.
While working in an office, you have the leverage to interact with co-workers and see them every day. Sometimes you pass by them in a hallway, see them at lunch, or meet them at a local café after office. These people always stay around you, and reaching out to them is easy whenever you want to.
Thus, it won’t even be possible to build a remote team with an employee who lives in a place like India. Your remote employee won’t come by your workstation or meet you over the weekend. Now, this is a situation where a manager has to be intentional, and if they succeed, they can work wonders. Do you know what exactly does it mean to be intentional?
To be intentional, you have to make extra efforts and make your remote employees feel like they are a part of your company. No matter if they are your local team or international, you have to connect with them. Start from appreciating them and recognize their work. This will increase every individual’s productivity automatically.
Respond to their queries or concerns responsibly and quickly, remember their birthdays, celebrate their achievements/promotions, socialize virtually, or acknowledge their anniversaries with the company.
However, these responses may seem a bit insignificant, but they can be an extreme reward for both. Every virtual meeting is an intentional opportunity to interact and engage with your remote workers. You can always find new ways to add an efficient and effective collaboration.
Above are the significant tips for building an efficient and effective remote team, but why go through all the burden when you have other tasks too. Why not hire an elite remote team with the help of experts?
Aspired is the world’s leading organization that provides talented, experienced, and a skill-full remote team worldwide. They train every employee individually and take care of all the legal paperwork by themselves. So, why wait? Connect now with Aspired and hire an elite remote team.